Free download
LOLER Equipment Register Template
A spreadsheet for keeping track of when your lifting equipment was last thoroughly examined and when it is next due. Choose the equipment type and enter the last examination date; it works out the rest and tells you what is overdue.
Excel, Google Sheets or Numbers. No sign-up, no email, no macros.
What it looks like filled in
You fill in the description, type and last examination date. The interval, due date and status are calculated.
| Equipment | Next due | Status | ||
|---|---|---|---|---|
| Passenger lift 1 | Passenger lifts | 6 | 15/01/2027 | In date |
| Scissor lift, yard | MEWPs / cherry pickers | 6 | 27/10/2026 | Due within 30 days |
| Goods lift, rear | Goods-only lifts | 12 | 03/09/2026 | OVERDUE |
| Chain slings (batch 4) | Lifting accessories | 6 | — | No examination date |
What's in the file
Register
250 rows for your equipment. Choose the type from a drop-down and enter the date of the last thorough examination — the interval, next due date and status are worked out for you.
Dashboard
How many items are overdue, due within 30 days, due in the next 90, in date, missing a date, or carrying an outstanding defect.
Intervals
The six- and twelve-month intervals for fifteen classes of equipment, with the reason for each, and an override for anything on a written scheme.
Start here
How to fill it in, what the colours mean, and the points that most often catch duty-holders out.
The intervals follow the statutory interval chart on this site. Why the clock runs the way it does is covered in how often LOLER inspections are required.
Questions about the register
Does LOLER require me to keep a register?
Not by that name. LOLER requires lifting equipment to be thoroughly examined at set intervals and requires the reports to be kept and available. It does not prescribe a register. In practice, a register is how you know what is due and when, and it is usually the first thing an auditor, insurer or inspector asks to see after the reports themselves.
Does this replace the Report of Thorough Examination?
No. The report is the legal record and you must keep it. The register is a planning aid that tells you what you hold, when each item was last examined, and when it is next due. Record the report reference against each item so the two can be matched.
What if my equipment is on a written scheme of examination?
Enter the scheme's interval in the optional scheme column. It overrides the six- or twelve-month default for that item, and the next due date is calculated from it instead.
How should I record slings, chains and shackles?
Give each accessory, or each identified batch, its own reference and row, and choose Lifting accessories as the type. They are six-monthly regardless of what they are used with, and they are the most common gap in a register because they are cheap, numerous and easily swapped between jobs.
Does a service visit reset the date?
No. Only a thorough examination by a competent person does. Enter the date of the examination itself, taken from the report, rather than the date the report arrived or the date of a maintenance visit.
Which programs does it work in?
Microsoft Excel, Google Sheets and Apple Numbers. Dates, status and the dashboard recalculate every time the file is opened. There is no sign-up and no macro.
Found something overdue?
Overdue equipment should not be used until it has been thoroughly examined. Independent examinations across London, Kent and the South East, with a same-day report and photographs. If we examine your equipment, you don't need to track the dates yourself: we keep the record and remind you before the next one is due.